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In this project, Power Grid Corporation of India, a state-owned enterprise in the power sector needed an end-to-end solution for myriad document management issues as well as vendor management. At Taashee, our engineers took complete advantage of the Alfresco Document Management System (DMS) and implemented a customized dashboard for managing vendors to solve the client’s challenges.
Power Grid Corporation of India Limited is a state-owned utilities company. Regarded as one of the world’s largest transmission companies, Power Grid has its headquarters located in Gurugram, India. Its vision is to make inroads into emerging power markets ensuring power safety and affordability to the masses.
Power Grid has been handling most of its documents manually, resulting in critical challenges in document management, such as:
Power Grid has its own engineering departments to handle their customer requirements. There are 2 categories: one is Transmission Line (TL), and the other is Substation. Each substation is divided into Civil and Electrical works involving a number of activities such as architecture, design, and drawings. However, Power Grid had no medium to upload/validate/store the drawings. They had to manually scan big drawings and store them, which became a tedious process.
Power Grid had a complex system of validating files that were rejected. There was no scope to revise the documents uploaded by the vendors. This led to forwarding erroneous documents as valid, resulting in major issues thereafter. The coordinators could not upload revised and updated documents again, which had earlier got rejected.
Power Grid administrators experienced a huge void with respect to the tracking of the number of documents submitted for a specific period of time. The failure to perform an exhaustive analysis upon the documents resulted in a widening gap between the organization and potential vendors
They were also having issues with managing their vendors. Power Grid receives numerous profiles from vendor prospects on a regular basis with respect to various projects/tenders. The concerned Project Officer (PO) often finds it tedious to accept/reject a project based on their qualifications and prerequisites. Also, it was not possible to analyze which profile had been accepted and when.
Alfresco’s Document Management System (DMS) has powerful features such as Advanced Search, Data Management, Content Categorization, Document Versioning, Library Services, and so on. By making use of such features and with the help of dedicated expertise from its Alfresco engineers, Taashee Linux Services was able to implement integrated workflows resulting in resolving Power Grid’s document management issues successfully.
Using Alfresco DMS, Taashee’s engineers took complete care of the File Revision process to ensure:
We also designed a comprehensive view of the reports depicted in the order of their submission and status. For instance, the total number of documents submitted for a specific site has been made clearly visible for quick reference. The number of documents uploaded is also displayed exactly the way they are with the help of a document planner.
The benefits to the client have been multifold. Controlling network access to EC2 instances, for example, resulted in ensuring robust network-based access control, while migration to PostgreSQL Advanced led to 40% cloud speed enhancement. Our 24×7 monitoring activity led to an overall 25% increase in server uptime, as well as a 36% reduction in costs!
Taashee’s technical team helps organizations that require increased developer productivity, higher-quality applications, and lower maintenance costs. Taashee programmers specialize in multiple technologies with add-on features and advanced support. The biggest advantage for customers approaching Taashee is that they do not need to approach multiple vendors to implement different technologies